Level 10 Construction Embraces Technology to meet challenges of COVID-19 compliance

11/19/2020

In early 2020 LinkedField was helping Level 10 Construction projects digitize the sign-in process for safety orientation and create a project directory focused on connecting key field stakeholders. When the COVID-19 pandemic hit, LinkedField worked hand in hand with Level 10 Construction to adapt the digital sign-in process to meet the stringent Bay Area regulations. By working together a solution was developed that was easy to use in the field, updated real time, and used the tools that construction workers already had.

  • “Linkedfield has met Level 10’s needs for the signing in and screening of our work crews.” said Larry Fabbro, director of safety at Level 10. "I like that it is fairly simple to use."  When Safety Manager Shawn Lindsay went back to work in May he said, “During the first days on-site, we were told to consider having staggered start times to avoid having large groups of workers congregating around the sign-in/health screening station. This process added at least 1-1/2 hours of time to my daily routine.  Once the LinkedField QR code process went live, the time to do the same work, that process was cut to 5 minutes or less.”   
     
    “LinkedField has become the go to app for contactless sign in to limit the spread of germs.”  said Rudy Sanchez, Safety Manager at Level 10.  “ With the pandemic among us LinkedField has made it easy to get health assessments from each worker.  It not only saves me time it also saves trees (paperwork), it is a must have app when dealing with Covid-19 compliance.  The tech support is also at the ready for any questions or concerns.”
  • Level 10 is demonstrating their commitment to innovation and efficiency by implementing a digital process to enhance field COVID-19 reporting workflows, while performing manpower tracking. Through this partnership, Level 10 will utilize the data collected from COVID-19 protocols to continually improve their performance and gain insights regarding their subcontractors.  

    "Level 10 has always been an early-mover and adopter of technology to provide accurate, real-time information to empower their teams," said LinkedField CEO Kevin Cheng. "We are excited to be working with Level 10 to provide their teams with next-generation tools to more efficiently and effectively manage their project workforce "

    The LinkedField team has continued to improve their software, and keep compliant as regulations have become more stringent.  LinkedField sets up each Level 10 project for success, and provides customized trainings and workflows based on the project needs.  LinkedField boosts productivity by streamlining the daily COVID-19 sign-in process, with the necessary alerts and data reporting required for contact tracing.  When using LinkedField, all of Level 10 projects have been able to remain open and continue working through the pandemic.  
  • “It drastically reduces jobsite entrance queues, while allowing us to screen hundreds of workers and giving us insights into subcontractor mobilization in real-time,” said Level 10 Senior Project Manager Mason Rogers. “The management team can access real-time project workforce data to help make better decisions, planning ahead, and managing subcontractors, etc.”

About Level 10
Level 10 Construction is a full-service general contractor with offices throughout California, including Sunnyvale, San Francisco, Redwood City and San Diego. Level 10 is focused on providing innovative facilities to the corporate, healthcare, education, hospitality, technology and life science markets. Level 10 offers a full range of services, including preconstruction, design-build and integrated project delivery. In addition, Level 10 provides MEP and commissioning services, BIM services, green and Lean construction practices.  Level 10's core mission is to build at the highest level, consistently providing excellent customer service while delivering quality projects on time and on budget.  To learn more, visit www.level10gc.com.

About LinkedField
LinkedField provides digital sign-in solutions to streamline field workflows for construction workers. LinkedField's COVID-19 Compliance Software provides a 100% Digital Daily Attendance Log + Worker Health Screening for your construction project.   LinkedField makes it simple to understand what is coming next, assign detailed tasks to subcontractors, manage sign-ins, conduct safety onboarding and have a single source of contacts for everyone in the field.  Currently, LInkedField has over 60 projects using their software with thousands of workers signing in daily.  

LinkedField has recently closed their institutional round of fundraising and secured investments from Silicon Valley and strategic investors. The team will be using the proceeds to build out their engineering and product teams to deliver industry-changing features. The longer term plan is to build an educational platform for construction companies to provide real-time, on-the-ground training for project teams. To learn more, visit https://www.linkedfield.com/.

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Vance Brown Uses LinkedField to check-in over 300 workers at San Jose Project.

11/09/2020

When Bethany Garcia (Project Engineer) went back to work in May, her Vance Brown Builders Construction team was faced with challenges to meet Santa Clara County’s COVID-19 requirements. The Brokaw Phase 2 Project, is the 2nd largest project in San Jose (by square footage), and has over 300 workers on-site daily.

  • Bethany collated a mega spreadsheet with separate tabs for each subcontractor, and their crew working on the project.  She would collate the roster of workers, print out the rosters, and Vance Brown personnel would check off workers at the gate on paper, ask health screening questions and keep track of the time signing in and signing out each day.  The paperwork would flow back to Bethany and she would spend hours at the end of her day to collate the daily attendance log for COVID-19 compliance.  

    With the large number of workers and subcontractors on-site, Bethany rolled out LinkedField to each sub-foreman over the course of 1 week.  She got each foreman comfortable with the QR code based system, so they could help their own crews sign in each day.
  • “Project teams using paperwork were staggering subcontractor start times to avoid check-in lines and maintain social distancing requirements amongst workers.” said Kevin Cheng, LinkedField CEO. “LinkedField’s QR Code system takes 10 seconds for workers to sign in each day, so all workers can enter the jobsite in the same time window. Large project teams can check in hundreds of workers within minutes, and keep the whole workforce safe.”

    This took the pressure off Vance Brown personnel, and put the responsibility on the sub-foreman for each of their crews.  Subcontractors would go through the daily attendance log and health screening process in huddles in the parking lot, or workers would open a bookmarked weblink and complete the process before they got to the jobsite.  

“LinkedField saved my sanity in 2020!”, said Vance Brown’s Project Engineer Bethany Garcia.  “With the Santa Clara County COVID-19 guidelines, we had to figure out a way to track everyone coming in and out of the jobsite. Overnight, we were tasked to come up with a way to meet these regulations while not disturbing our construction productivity. LinkedField became an extremely helpful tool in eliminating this headache and was able to keep us focused on our end goal.”   

With LinkedField’s QR code based system, Bethany and the Vance Brown team were able to save hours in paperwork each day, and have a digital set of records for the whole team to use.     

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A Large Confidential SF Project Uses LinkedField to save time and money on the daily COVID-19 check-in process.

10/28/2020

When construction project teams went back to work in May, they were faced with challenges to meet San Francisco’s COVID-19 requirements. They set up processes to collect roster information from their subcontractors, collated that information into checklists to sign-in workers each day, verbally did health screening of each worker, and provided temperature screening stations.

  • These measures kept Project teams COVID-19 compliant, but it required (2) screening personnel, and loads of paperwork.  Each day these paper records had to be compiled, scanned and saved on the project server.  From the paper records it would take additional time/collation to know how many workers were on-site, specifically the crew counts from each subcontractor.  

    In June, LinkedField met with a SF based project team working on a confidential project and customized LinkedField’s software for their project.  “They had good information,” said LinkedField’s Customer Success Manager Manish Dalia, “We were able to import it directly into LinkedField, so we were not starting from scratch”.  The subcontractor data imported included crew rosters and associated contact information to keep the daily sign-in process organized. 
  • “The sign in log shows all the workers' names and companies on one screen that can be scrolled through.”  said the Project Manager, “Anyone on the General Contractor’s team with admin access to the app on the iPad can immediately see who is on site, helping the team understand manpower in real time” 

    With LinkedField’s QR code based system, the construction team was able to set up (2) lines for workers checking in daily; the express line and the check-in line.   In the express line, workers can go straight to the temperature check by scanning the LinkedField QR code with their own smartphone, confirming their contact information, answering the health screening questions, and showing the green screen to the check-in personel.”  

The check-in line is for workers who do not have a smartphone (or do not want to use their personal phone for work purposes), and need help signing in.  GC personnel used the LinkedField app on their iPad to sign in returning and new workers each day all while keeping the sign in data 100% digital.  This new check-in format reduced check in personnel from (2) down to (1), saving time and money for the project team.  LinkedField eliminated all the paperwork, and provided searchable records for real-time manpower data analysis.

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CA SB 1159 and CA AB 685 are new regulations for COVID-19 compliance

10/19/2020

In response to the COVID-19 pandemic, CA SB 1159 and CA AB 685 have been introduced into law and will surely impact the experiences of both general contractors and construction workers.

What does CA SB 1159 require?

  • SB 1159 makes it possible for workers who contract COVID-19 while at work to claim workers’ compensation benefits. The law alsoencourages employers to follow the directions they receive from local healthofficials on how to safely reopen their businesses. According to thelegislation, the guidelines are instituted to help “reduce the risk ofexposure and mitigate outbreaks in the workplace.”

What does CA AB 685 require?

  • AB 685 requires employers to notify workers in the event they may have been exposed to people at the job site who were either infected or potentially infected with COVID-19. Also, a contractor needs to give written notice of the exposure to any unions that represent the worker who was or may have been exposed. The employer has to do this within one day of discovering that there was the potential for exposure.

How These Laws Impact the Construction Industry

  • Regardless of the size of the project, many job sites have people coming and going constantly. They include contractors, subcontractors, workers, and inspectors.
  • Complying with these regulations is easier if you keep digital records. This would make the process of tracking down who the employee came in contact with relatively straightforward, which may be essential in establishing whether or not they actually contracted COVID-19 at your worksite, and if your project can remain open.
  • With SB 1159, it can be easy for workers to claim they were infected at the job site and consequently benefit from workers’ compensation. Usually, a worker would do this with the best intentions. However, accurate digital records must be kept regarding who enters and leaves the job site in case a worker tries to take advantage of the system.

The need for keeping accurate digital records with LinkedField is further underscored by the requirements of AB 685. A record of everyone who has signed in to the worksite over a given period of time will make it easier to reach out to the individual workers, those who may have been infected, and not just the company supervisors. With LinkedField, you can also provide digital notifications to each person who had been potentially exposed.

Keeping digital records can make complying with SB 1159 and AB 685 far easier, saving you time and energy in the process. Ultimately, complying with regulations can make general contractors, subcontractors and workers feel safer and more secure during this pandemic and after it passes.

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7 Steps to Achieve 100% Digital
COVID-19 Compliance

9/9/2020

Everyone is being affected one way or another by this ongoing pandemic.  Construction companies are facing ongoing changes in local, state, and federal regulations. Here at LinkedField, we can help you adhere to the changing orders while keeping your workers and visitors safe. The following seven steps can help you achieve 100% digital COVID-19 compliance.

1) Minimize In-Person Interactions

  • Using a digital sign-in for all workers eliminates long wait lines where social distancing may be difficult.
  • Each construction worker can sign themselves in within a matter of seconds, so there is no need for another person to be in close contact.
  • Members of the construction team who are working remotely can have access to real-time data as workers sign-in daily and take action if a situation arises.
  • Keep in-person meetings, such as morning safety meetings, short with as few people as possible.

2) Minimize Sharing of Items

  • Each employee in the office and the field can digitally access all the information needed avoiding unnecessary sharing of items such as paper, pens, or clipboards. Each employee can be alerted and informed of any timely notifications right on the app.
  • When sharing of tools is necessary on the job, be sure to provide proper cleaning wipes or sprays so the tools can be sanitized before and after each use.

3) Contactless Methods

  • Personalized QR codes make it easy for everyone, including visitors, to sign in quickly and simply.
  • Having an iPad kiosk — to access contact lists, spreadsheets, and records — prevents the handling of potential disease-spreading items such as paper and pens.

4) Digital Records

  • Easily keep all health checks, employee contact information, and visitor logs organized and up to date.
  • There will be no concern over the double-entry of information when it is processed digitally.
  • Digital records can be shared with the office and remote teams instantly. This helps keep the entire construction project team working together.

5) Rapid Response

  • A potentially positive COVID-19 visitor can be quickly identified through a digital system. This saves valuable time in assessing whether the project can remain open.
  • Public health officials can also be notified and provided the proper information instantly, rather than waiting on paperwork.

6) Contact Tracing

  • COVID-19 is a fast-spreading disease that can be minimized by rapid and effective contact tracing.
  • When all employee and visitor information is secured digitally, you can respond in a matter of minutes to any tracing needs. This ensures that any potentially impacted workers get notified promptly.

7) Notification and Reporting

  • The system will send alerts about any situations that require immediate attention. This includes flagging an individual that may need additional COVID-19 screening using the Digital Health Check Solution.
  • Digitally record any incidents that may occur as well as report on the satisfactory outcome of a workday.

The health and safety of the construction workers andvisitors should be a top priority. Utilizing these seven steps at a job sitecan help us each do our part to remain protected during this pandemic.

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Why QR codes are not enough for construction COVID-19 Compliance

8/24/2020

Even though COVID-19 is impacting the construction industry, things are still moving forward. But while it seems the show is going on, that doesn’t mean construction firms can simply return to the status quo. For the construction industry to continue to recover, and the workforce to stay healthy, preventative measures need to be administered and adopted as seamlessly as possible.

The limitations of using QR Codes

One helpful preventative measure is the implementation of QR codes. However, while QR codes can help make some processes on the job site touch/germ-free, QR codes alone aren’t a comprehensive solution. Here are some of the challenges QR codes may present.

Older Phones Can’t Always Scan QR Codes
Although QR code technology permeates many popular apps, it’s possible to progress through your day-to-day tasks without them. For this reason, many people maintain older phones without QR code-scanning tech.

Some Workers Are Prohibited from Personal Phone Use
Some employers, particularly some unions, don’t allow workers to use their personal smartphones on the job site. The majority of construction workers are not issued company-paid work phones. If employees have a work phone, it is typically the supervisors that have them so that still leaves the majority of the workforce being asked to use their personal phones.

A More Comprehensive Solution

To have a truly contact-free work environment, it’s important to limit close-up, face-to-face interaction as much as possible. Traditionally, a contractor or foreman has to go to the job site and manage, or even micro-manage, the subcontractors doing the work. Not only is this time-consuming and often a waste of human resources, but also in the COVID-19 era it could result in unnecessary risk. In some cases, excess contact may result in the local government shutting down the job altogether.

In addition to limiting contact, a comprehensive solution helps make every aspect of worksite management more efficient and user-friendly. With LinkedField’s all-in-one tool contractors have the power to:

Enhanced Safety Features

According to the CDC, one way to help workers feel comfortable during this pandemic is to provide consistent daily routines. A comprehensive job site management solution integrates safety features into each worker’s routine, providing them with a sense of security and comfort. Using LinkedField contractors will be able to:

To ensure everything goes smoothly, it’s also important to have a dedicated support team for COVID-19 compliance, as well as 24-hour global engineering support, both available with LinkedField. Also, when the local or national government changes its guidelines, the support team should be able to update their protocol. With this feature, contractors always have the latest safety information and the support they need to make implementation easier.

Even though QR codes can address a few important issues, a productive, safe, and compliant job site needs more. Intelligent workforce management by LinkedField can help free up valuable time while making sure the job site remains a safe place for everyone involved.